Arrival Times
1st and 2nd Year Locals will arrive on Sunday, July 14; breakfast will be available starting at 7:00 am on Monday, July 15. The program for 1st and 2nd Year Locals will begin promptly at 8:30 am on July 15.
3rd Year Locals will arrive on Monday, July 15; lunch and gallery walk prep begin at 12:30 pm.
Conference Registration
Each team member has received the link in an email. Registration must be received by May 31, 2024. Additional conference details will be emailed as necessary.
Conference Costs/Accommodations/Transportation
NYSUT will fully fund your local’s participation at the LAP Conference, including double room accommodations, meals, and round-trip driving costs. Toll expenses will be reimbursed only with valid receipts.
Single rooms are available at a $127 per night charge to the individual, payable directly to The Fort William Henry when you check in. We strongly urge local team members to share rooms. This allows all members of the LAP community to be in residence at The Fort William Henry and not housed off premises.
Hotel accommodations will be reserved for you in your name. Please do not attempt to change your room assignment. Check-in at The Fort William Henry is any time after 4:00 p.m. If your room is not ready when you arrive, the bell staff will temporarily check your baggage until your room is ready for occupancy. If you have any questions, or issues with your room, please contact Theresa Bernacki at 518-832-8027 for assistance.
You are responsible for any personal hotel charges, which must be paid for upon check-out.
Mileage will be reimbursed at 67 cents per mile per NYSUT’s travel policy. We strongly encourage carpooling where possible as it is most cost-efficient means of transportation. To encourage carpooling, in addition to the 67 cents per mile rate, NYSUT will provide $35 to any driver traveling beyond a 75-mile radius of Albany (150 miles round trip) who uses his/her personal car to carpool with other attendees. To receive the $35 payment, the driver must list the names of all passengers on the expense voucher.
Expenses
You will receive a NYSUT expense voucher in your conference materials for reimbursement of transportation and meal costs when traveling to and from the conference. Receipts must accompany all expenses.
Dress
Casual attire is appropriate throughout the conference.
Equipment and Materials
Each team should bring a laptop that is able to use MS Office and can connect to the internet. If you do not have one available, please contact Theresa Bernacki. The Fort William Henry is equipped with high-speed wireless internet access throughout the hotel and conference center.
Team Photos
Team photos will be taken during team planning time. We will let you know when you arrive at the conference the date and time that your team is scheduled for a photo. Teams are encouraged to wear the 2024 LAP wearable distributed at registration or their local colors for the photograph.
Community Outreach
Again, this year we will ask our LAP Locals to participate in a community outreach effort. More details will be sent as they are available.
Special Events ─ Casual dress is appropriate for all special events.
Monday – All Locals will attend a welcome dinner at the Fort William Henry.
Tuesday– All Locals will attend a BBQ with the NYSUT Officers.
Wednesday – Dinner on your own, see below for further details.
Thursday – All Locals will attend a Special Event
Wednesday Dinner - Dinner on Wednesday is on your own. NYSUT will reimburse each participant up to $55 for Wednesday night’s dinner. Since this is at the peak of the tourist season, advanced dinner reservations are strongly recommended. Information on area restaurants can be found on the Lake George website at https://www.lakegeorge.com.
The Hotel
For more information on the hotel, visit their website at https://www.fortwilliamhenry.com/resort-overview
Gratuities
Gratuities for all meals at the Fort William Hotel are included in the NYSUT package price(s). Gratuities for housekeeping services are not included. Suggested minimum amount is $3.00 per day; add $1 for each additional person staying in the room, per day. This is a reimbursable expense.
Questions
If you have any questions regarding the LAP Program, please contact Jennifer Kaseman, Director of Constituency Programs and Services at: (518) 213-6000 or (800) 342-9810. Questions involving accommodations, registration, and travel should be directed to Theresa Bernacki at 518-768-4531.
